Is presentation skills training a waste of time and money?
Sadly, most of the time it is. Presentation Skills courses have attracted some opprobrium because they can be ‘same old, same old’ – routine trudges through PowerPoint slides and clichÃ©-ridden accounts of platform skills. And soon afterwards people return to what they were doing before. (Hand on heart, have you changed the way you present, after being on such a course?)
It doesn’t have to be that way.
Presentations should never be linear descriptions of a business offering, with slides in attendance, however slickly put together. They should be about reaching the hearts of your hearers and bringing about a change in their thinking, attitudes or behaviour.
Not everyone knows how to bring that about. But the best speakers do.
Let me ask you this: if you were looking for some tennis coaching, would you prefer to engage Roger Federer or someone who qualified through a tennis academy? I would choose Federer in a heartbeat, for two reasons:
1. Roger knows everything that a tennis coach can tell you
2. In addition, he knows what it takes to win
Any number of coaches can teach you technique. A champion can give you something extra. Technique is something you need to practise, anyway, if you want to be good. What you get from a champion is insight into what it takes to be ‘special’.
Business presentations should be designed to achieve results. They should also project that certain ‘specialness’ which lies at the heart of your business proposition. If you’d like to know more about that, give me a call.
What’s the point you’re making?
Get to the point.
All within 3 seconds. That’s all the time you have to grab or lose your listener’s attention. Let me help you understand why it happens and what you can do about it.
First, let’s consider why.
Every day, each of us is assailed by thousands of messages – in print, in sound, in pictures, and even in person. It’s a deluge that overwhelms the senses, closing off those private moments of reflection that once we knew, forcing us to react to the demands of the moment.
Result: we have been trained to switch off.
As fast as we respond to those demands of the moment, we tend to lose interest and turn our minds to some other pressing matter. Attention Deficit has reached epidemic proportions.
It is therefore vital to be able to make your point in just a minute, because two of the dominant characteristics of advanced nations in the 21st century are a short attention span and instant gratification.
In the early ’90s, Steven Silbiger wrote a best-selling business book called “The 10-Day MBA”. He wrote that his aim was “to cut to the heart of the top MBA programs’ subject matter clearly and concisely – the way only an MBA can, and the way academics would not dare.”
An MBA in only ten days?! It struck a chord with thousands of people who rushed to buy the book. I know many of them. I’ve seen the book on their shelves, and heard them confess that they had not actually read all 348 pages.
The book is excellent. It offers what many people want: a step-by-step guide to mastering the skills taught in top business schools. In a hurry. Yet it is not “instant” enough for those who cannot, or will not, spare the time to sit and read the book, digest its information and decide how to apply it.
So how is that relevant to spoken communication and making your point in just a minute?
The relevance lies in the time pressures that govern our lives in the western world, and the need to decide quickly what is useful and discard what is not. We live in an age of Information Overload.
The important consequence is that we are being conditioned to tune out and switch off the information we do not want. It has become a universal conditioned reflex. It means that most people cannot concentrate for very long. Our brains can think several times faster than people speak, so even while we are listening to someone else, our brains are dealing with something else, especially if what’s being said is less than riveting.
In conversations, speeches and presentations, people drift away. That’s why we need to develop the skill of commanding and retaining the attention of our listeners. That’s why we need to be able to make our point in just a minute.
Why contain your message in just a minute?
The most important reason for being succinct is that it makes you and your message more acceptable. “Get to the point!” is the anguished cry in everyone’s head (including our own) when others launch into a long-winded account of an event or a proposal. A common variation is, “What’s the point you are making?”
In contrast, it is truly refreshing when we receive a communication that is brief and to the point. Even our language has changed. In the previous paragraph I first wrote “discursive account”, but changed it to “long-winded” – not shorter, this time, but it reaches your understanding quicker.
The same principles apply to face-to-face meetings. As you know, you never get a second chance to make a first impression. That first impression may be created in a fraction of a second. It’s part of the process of communication.
Think back to the last time you met someone you instantly liked or disliked. Why? What did they say or do? And are you letting others make similar snap judgements about you?
So what can you do about it all?
In a business context it is important to think through your positions and your propositions. Know what you believe and why, and be clear about the benefits of your offerings. Practise making your point, using simple structures such as Problem, Cause, Solution, as though a resistant business prospect has said, “You have 60 seconds to tell me why I should listen to you.”
At the 2009 meeting of world leaders, Gaddafi was given 15 minutes to speak, and rambled on for an hour and a half. Most of us don’t have that luxury.
When you know how to make your point in just a minute, you create a communication style that projects a sense of purpose. You’ll connect better at networking meetings. Your opinions will be better received. Strangely enough, you’ll even learn to listen more.
And that’s what wins friends and influences people.